Complete Summary of SharePoint 2016 Features

SharePoint Server 2016 represents a new generation of Microsoft SharePoint that accrues the experience running SharePoint at scale, in Office 365. By investing in cloud-inspired infrastructure and compliance and reporting, SharePoint Server 2016 is the highest quality, scalable and reliable release of SharePoint.

Xelleration SharePoint Developers provide an up-to-date list of tested features. Check out our complete summary of all the new features that come with SharePoint 2016.

Complete Summary of SharePoint 2016 Features:

1.    Access Services

New Access features are available when you deploy Access Services in SharePoint Server 2016. The features include support apps for Office, Access App Upgrade, the ability to download in Excel to pivot Access tables, and the Cascading Combo box. It also includes a Related Item Control that allows you to choose from any existing view for the dialog box on the Related Item Control, add a new item on the Related Item Control when the parent record isn't saved, and turn off the Add link at the bottom of the Related Item Control.


2.    Customized web parts
The compile time for customized XSLT files used for Content Query, Summary Links, and Table of Contents Web Parts is improved.

3.    Document Library accessibility

SharePoint Server 2016 offers new document library accessibility features that include:

  • Landmarks to a page make it easier to navigate, and there are alt text improvements for all major navigation links
  • Keyboard shortcuts are provided for the following document tasks:
    • Alt + N - New
    • Alt + E - Edit
    • Alt + U - Upload
    • Alt + M - Manage
    • Alt + S - Share
    • Alt + Y - Synchronization
  • Focus improvements, such as keeping a focus on prior elements and focus trapping.
  • Announcements for upload progress
  • Announcements for file name and file types when browsing folder and file lists
  • Improved callout reading
  • Fixed use of color issues for views switcher
  • Updates to the Help documentation

4.    Durable links

Resource-based URLs now retain links when documents are renamed or moved in SharePoint.

5.    Sites you follow in one place

Users can click on "Follow" using On-Premises or their Office 365 and see all the sites they follow in one place under the "Sites" app in the App Launcher. 

Hybrid Team Site.png

  • Site Folders view: SharePoint Server 2016 provides a new Site Folders view that lets you access the document libraries in sites that you're following.
  • Sites page pinning: This new feature helps you see and follow sites
  • Site Folders: The OneDrive for Business area is turning out to be more than just a My Site. It aims to bring users to one place to help them work with their files regardless of where they are. Now, you'll also be able to navigate your Sites and their libraries from there.

6.    Encrypted Connections

When you set up an SSL binding in Internet Information Services (IIS) Manager to host your web application, SharePoint uses TLS 1.2 connection encryption if your client application supports it. SharePoint also supports TLS 1.2 connection encryption when connecting to other systems, for example when crawling websites.

7.    Fast Site Collection Creation
This new feature provides templates that work at the same level as SQL Server, which reduces the round trips required between the SharePoint and SQL servers. Use the SPSiteMaster Windows PowerShell cmdlets to create sites and site collections quickly 

8.    Filenames - expanded support for special characters
SharePoint has historically blocked file names that included the &, ~, {, and } characters, file names that contained a GUID, file names with leading dots, and file names longer than 128 characters. These restrictions are removed in SharePoint Server 2016 and are now available to use.

9.    Identify and search for sensitive content
SharePoint Server 2016 now provides the same data loss prevention capabilities as Office 365. It leverages 51 built-in sensitive information types (credit cards, passport numbers, Social Security numbers, and more). It also uses DLP Queries from the eDiscovery site collection to discover sensitive content relating to common industry regulations from the SharePoint eDiscovery Center, identify offending documents, and export a report.

When you turn on DLP Policies from the Compliance Policy Center site collection, it notifies end users and administrators when documents with sensitive information are stored in SharePoint and automatically protects the documents from improper sharing.

10.    OneDrive Redirection

SharePoint 2016 allows you to redirect your My Sites to your Office 365 subscription's OneDrive for Business host. For example, if a user clicks on OneDrive, they will be redirected to Office 365 My Site instead of On-Premises.

  • Compliance features: The document deletion policy allows you to delete documents in users' OneDrive for Business sites after specific periods of time. The In-Place Hold policy allows administrators to preserve documents, email, and other files.
  • Information Rights Management: SharePoint Server 2016 provides Information Rights Management (IRM) capabilities to secure information by encrypting and securing information on SharePoint libraries with OneDrive for Business.
  • New controls for working with OneDrive for Business: SharePoint Server 2016 provides controls at the top of the document folders that make common tasks in OneDrive for Business more accessible, such as: new, share, upload, etc.
  • New Recycle Bin in OneDrive and Team sites:  SharePoint Server 2016 adds a link for the Recycle Bin in the left navigation area of the OneDrive and Team sites.

11.    Image and video previews

When you post images and videos to a document library, you can see a preview by hovering the mouse over the image or video, or by clicking on them. 

12.    Large file support
Previous versions of SharePoint did not support uploading or downloading files larger than 2,047 MB. SharePoint 2016 now allows you to upload or download larger files. You can configure the desired maximum file-size limit on a per-web application basis in your SharePoint farm.

13.    Zero Downtime Patching

Managers of the SharePoint servers will be pleased to know that the size and number of the packages are immensely reduced. The downtime previously required to update SharePoint servers has also been reduced.

14.    Open Document Format (ODF)

SharePoint Server 2016 adds support for Open Document Format (ODF) files to use in document library templates.

15.    Project Server

New Project Server features are available in SharePoint Server 2016, such as:

  • Resource Engagements: Now project managers can request needed resources from resource managers to complete their projects. Also, resource managers can use the new heat map functionality to see where resources are spending their time.
  • Multiple Timelines: Project and Portfolio managers can now create richer timelines that display multiple timelines in a single view.
  • Simpler administration: Project Server now has multi-tenant storage capabilities and has combined data storage with SharePoint. This greatly reduces IT overhead by eliminating the dedicated Project Server database and improves backup and restore capabilities.
  • Cloud grade performance and scale: Many performance and scalability improvements that have been added to Project Online have also been added to Project Server 2016.

16.    ReFS file system support
SharePoint Server 2016 now supports drives that are formatted with the ReFS file system.

17.    MinRoles

MinRole is a new feature in SharePoint Server 2016 that allows a SharePoint farm administrator to define each server's role in a farm topology. Install just the role that you want on particular SharePoint 2016 servers and it'll make sure that all servers that belong to each role are compliant. This will allow you to convert servers to run new roles if needed.

Server Role.png

You also can change the server role from central admin:

System Settings > Servers > Convert server role in this farm.

Role Conversion.png

Services running on the SharePoint 2016 server will show if they are compliant as well.


Services in Farm.png

Services on Server.png 


18.    SharePoint business intelligence
SharePoint Server 2016 now supports SQL Server 2016 CTP 3.1 and the Power Pivot add-in and Power View.

19.    Sharing improvements
SharePoint Server 2016 has many new sharing improvements such as the Create and Share folder, Sharing Hint, improved invitation mail, one-click email to approve or deny a request for access, and the Recently Shared Items cache.

20.    SMTP Connection Encryption
SharePoint Server 2016 supports sending email to SMTP servers that use STARTTLS connection encryption.

21.    Web Application Open Platform Interface Protocol (WOPI)
You can now rename files, create new files, and share files from within the WOPI iframe on the browser page.

22.    New Hybrid Opportunities with SharePoint 2016 and Office 365
Integrating SharePoint with your Office 365 is a major focus in the latest release of SharePoint 2016.

23.    App Launcher and UI changes in SharePoint 2016

  • SharePoint Server 2016 brings innovations in user experience from Office 365 to your on-premises farm, with improvements to document libraries and navigation constructs that are consistent with Office 365. A seamless user experience for hybrid users that spans from the datacenter to the cloud.

    SharePoint 2016 introduces an App Launcher to help it match the Office 365 experience. It allows you to navigate between SharePoint, OneDrive & the Newsfeed. It will be extensible and customizable as well.

SharePoint Sites.jpg
  • New Collaboration Experience on Multiple Platforms: SharePoint Server 2016 offers an improved a touch-friendly mobile navigation experience.

24.    Hybrid Cloud Search

A unified Search experience will allow the Office 365 Search to take your On-Premises SharePoint Search Index so that it can give you results from both apps for the same query. SharePoint 2016 On-Premises users searching against their On-Premises Search service will continue to see local results only.

25.    New Compliance Center in SharePoint 2016

Data Loss Prevention (DLP) is non-negotiable, and overexposure to information can have legal and compliance implications. SharePoint Server 2016 provides a broad array of features and capabilities designed to make certain that sensitive information remains protected with investments in DLP, new scenarios to enable data encryption and compliance tools that span on-premises servers and Office 365 while providing a balance between enabling user self-service and ensuring content usage adheres to corporate policy.

The In-Place Policy Hold Center and the Compliance Center allow you to build your own policies and apply them against your environment.


Deletion Policy.png 


 If you’re unfamiliar with SharePoint and want to know a summary of the basics, read the SharePoint User Guide 101, or contact us now for a FREE consultation.

Look out for future posts covering Microsoft SharePoint– how-to's, best practices, and newest features:

Differences between Online, On-Prem, and Hybrid SharePoint Deployments
Deep Dive: SharePoint Document Management
Deep Dive: SharePoint Workflows
Deep Dive: Themes, Customizations and Top SharePoint Web Parts

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